Guidelines & Rules

Guidelines & Rules

General Rules

i. While entering the library, a person should leave their personal belongings, such as bags, brief-case, individual books, and parcels at property counter of the library at their risk. However, they can carry loose papers and notebooks.

ii. A person desirous of using the library has to enter his/her name time (in and out) and put his/her signature in the register kept for the purpose at the entrance of the library.

iii. A person leaving the Library must if required to do so by a member of the Library staff, present Library items and folders, bags and similar objects in their possession for inspection by a member of the Library staff.

iv. During a person’s absence, study places must not be reserved for any longer than 15 minutes.

v. The users for the library are requested to take care of their belongings (laptops, devices and other things) inside the library premise otherwise, the library is no way responsible for the loss of above said articles or goods.

vi. No monetary compensation can be claimed from the library in case of any damage to personal belongings of users inside the library.

vii. The Library follows an open access system. Books or other materials taken from the stacks should not be re-shelved by the readers but should be left on the tables reserved for this purpose. Please remember that a book misplaced is a book lost.

viii. Library items must not be marked, defaced, mutilated or damaged in any way. If anyone is found doing so, he will be charged the full replacement cost of the material and other disciplinary action.

ix. Eating, drinking and smoking strictly prohibited inside the library.

x. Mobile phones must be set to vibrate or silent ring mode while in the Library, and are not permitted to be used inside the library. Fine will be charged Rs.500/- if found guilty for using the mobile phone inside the library.

xi. A person may enter and remain only in those parts of the Library that the individual is authorized to use.

xii. A person must not use any part of the Library for any organized gathering Without the authority of the Librarian. A person must not deposit or distribute any advertisements, leaflets or similar material in the Library without the permission of the Librarian.

xiii. A person must satisfy before leaving the issue desk as to whether the book is in sound condition or not. Otherwise, he/she may be responsible.

xiv. A person must behave with decency and decorum. Any irregularities may kindly be brought the notice of Librarian / Library Committee / Dean (Academics) for necessary action.

xv. Users are requested to follow a decent dress code inside the library. Wearing Bermuda, shots, half knickers not allowed inside the library.

xvi. Readers should maintain peace in the library and should not disturb other users in any way.

xvii. Using computers of library for facebook, emails, chatting, watching video and preparing PPT is prohibited

xviii. The Librarian may prescribe that certain areas of the Library are to be used for specified purposes only, or by individual persons or groups only. A person must not use those areas in contravention of that prescription.

Circulation Hours

PGDM, DCP & PGDM-Executive Monday – Saturday09.00 AM 10.00 PM
PGDM-Part TimeFriday – Sunday09.00 AM 10.00 PM
Faculty,  Officers, Faculty Associate/ Academic Associate / StaffMonday – Sunday09.00 AM 10.00 PM


Eligibility to Borrow Books

The registered members shall be permitted to borrow books and other publication from the library by producing library membership card. The eligibility of loan are listed below:

Category of MembersEntitlementPeriod of Loan
Faculty50120 Days
Adjunct Faculty1090 Days
Visiting Faculty230 Days
Officers830 Days
Staff414 Days
Students (Full Time)607 Days
Students (Part Time)414 Days
Academic/Research Associates1014 Days

Library can recall the same if the urgent need arise.

Category of MembersEntitle-mentPeriod of Loan
Faculty50120 Days
Adjunct Faculty1090 Days
Visiting Faculty230 Days
Officers830 Days
Staff414 Days
Students (Full Time)607 Days
Students (Part Time)414 Days

Research Associates

1014 Days

Library can recall the same if the urgent need arise.

Overdue Fines

Late FineEntitlement
Per Book(s)/ Per DayRs.5.00
Overnight Issued Book(s)  (Per Day)Rs.20.00



i. Books can be borrowed against library membership card issued by the library to the borrowers.

ii. Borrowing facilities are given only to the members of the library.

iii. Books or other documents may be borrowed only against the library membership card.

iv. The library membership card is non-transferable, and their loss should be immediately reported to the library.

v. The borrower is responsible for any book issued against the library membership card, as per the library records.

vi. At the time of deposition of overdue fine for documents, the member must collect a receipt for the payment from the Circulation Desk.

vii. At the date of deposition of the document, members must obtain a receipt of deposition of materials.

viii. For Renewing, it is necessary that the book has to be presented at the counter.

ix. A borrower going on leave deputation, study leaves, or extra-ordinary leave will have to return all borrowed material before leaving.



i. Books shall be re-issued to the same borrower at once only. But, if there is a demand for the book, the request for renewal may be turned down by the library.

ii. During the examinations, books and publications issued for the due period will not be renewed even if there is no demand for the said books.

iii. The librarian can recall books and publications at any time if the need arises.



i. Borrowers must satisfy themselves about the physical condition of the books before borrowing. They shall be held responsible for any damage or mutilation noticed at the time of returning the book(s).

ii. All books on the loan shall be returned on or before the due date marked on the Due-Date-Slip in the book, failing which late charges shall be realized from the borrower. Repeated violation of this rule by the members, may lead to suspension or cancellation of the membership of the defaulting member.



Over dues, as laid down hereunder, shall be charged from the students if they fail to return the book(s) on or before the deadline as indicated on the Due-Date-Slip in the book:

i. Books
Rs. 5.00 per book per day shall be charged.

ii. Overnight issues
Overnight items shall be returned on a due date within four hours of the opening of the Library failing which the late charge of Rs. 20.00 per day per book shall be realized.



A book on loan can be reserved for a member on his/her formal request. Intimation will be put up at notice board to the member who asked for reservation immediately after the return of the book. The requester shall collect the book within one day from the date of issue of notice. Failing which same shall go back in normal circulation and the reservation of book will be canceled.



The Library Card issued to the registered members is strictly non-transferable. The Card shall be issued in laminated form. The date of validity shall be indicated on the Card.



Members shall be responsible for the loss and misuse of Library Card. A member who loses his/her Library Card shall make a written report to the Librarian. A duplicate card will be issued at the cost of Rs. 100/-.

Library Card Form

General, Text and Reference Books

i. A book lost by the member shall be replaced either with the latest edition, or the current price shall be charged. Indian edition shall be replaced by the Indian edition and the foreign by the international edition.
ii. Loss of borrowed material must be immediately reported in writing. The replacement charge for lost material will also include late charges, if applicable.

Rare and out-of-print Books
If a rare or out-of-print book is lost by the member, double of the current price shall be realized.

Multivolume publications
If a volume of a multi-volume publication is lost, either the current price of the complete set shall be charged, or the set shall be replaced with the latest edition. If lost volume(s) of a set is/are available in the market, the member may be allowed to replace the lost volume (s) of the same edition. If the newer edition is available in the market, then the entire set of the newer edition may be accepted as a replacement or the cost thereof may be charged.

Current or single issue(s) of Journals
Lost issues of the journals shall be replaced by the member within one month from the date of loss; else the member shall have to bear the current cost of the complete volume or set, as the case may be.

Bound volumes of Journals
If a member loses a bound volume, he/she shall have to either replace the volume or pay four times the cost of volume’s subscription.

Non-Print Material

i. CD & Audio-Video Cassette
If and Audio-Video Cassette is lost by a member, he/she shall have to either replace the CD and Audio-Video Cassette or pay the current price of the same.
ii. CD (with Book)
If a member loses a CD (with the book), he/she shall have to either replace the CD or pay the current price of the book.

Unpriced Publication
In the case of lost of unpriced publication, the member must replace it by an original copy. Otherwise, the library would recover three times of its photocopying charges as per the current photocopy charges at the IMT, Ghaziabad.



The Librarian and Chairman-LC shall be competent to impose any of the following penalties if any member is found guilty of stealing/destroying/defacing/disfiguring etc. a book and other reading materials:

i. To realize the current cost of the book(s) with fine of Rs.1000/- will be charged and suspension of library membership for one semester, if the book is stealing by a member.

ii. To realize the current cost of the book(s) with fine of Rs.500/- will be charged and suspension of library membership for one month, if the book is damaged/defaced/ disfigured by a member.



Any user found guilty of misconduct with library staff members will be referred to Chairman-LC/Library Committee/Dean (Academics) for disciplinary action.

Guidelines & Rules ultima modifica: 2016-08-17T15:44:46+05:30 da imtadmin